General Information about Advisors
All student organizations are required to have an eligible on-campus SDSU staff or faculty advisor. Advisors must be either part-time or full-time employees. (Auxiliary staff and student assistants are not eligible to serve as advisors.) Employee eligibility and confirmation of status is verified when organizations apply for official recognition status. The advisor is an integral part of the organization, and he or she should be someone who is familiar with the group’s area of interest or mission.
All faculty/staff advisors must complete an orientation each RSO period, prior to your student organization being fully recognized. One period is considered May 1st - April 30th each year. These dates align with the California State University (CSU) student organization recognition period, as outlined in Executive Order 1068.
Any new policy updates will be posted on the SLL website. Currently, there is an in-person and online version of the orientation. Advisors may choose which orientation works best for them.
Advisor In-Person Orientation (3 Period Eligibility)
Advisors who complete the in-person training will be eligible to advise a student organization for a maximum of three recognition periods. Advisors do not have to attend a required RSO training session during this three period time frame. SLL will send all updates to Advisors through email and our Campus Life Weekly Newsletter. Advisors will need to attend an in-person training to renew their eligibility after three periods.
More in-person Advisor Orientation dates will be available Fall 2019. Please register for the orientation on the University Events Calendar at events.sdsu.edu.
Advisor Online Orientation (1 Period Eligibility)
Please visit this link to complete the online Advisor Orientation for the 2020-2021 Academic Year: https://sdsu.presence.io/form/2019-2020-online-recognized-student-organization-rso-advisor-orientation
- Advisor Self Evaluation Check List (PDF)
- Role of the Advisor Form (MS Word)
- Month to Month Organization Checklist (MS Word)
- Student Organization Program Report (MS Word)
Overview of role and responsibilities
- Must attend a mandatory advisor orientation.
- Serves as an advisor and guide.
- Is aware of the policies and procedures for student organizations contained in the handbook and knows university policy affecting such groups; also ensures that the student leaders of the organization are informed of these policies.
- Is aware of their student organization activities and programs and provides signature authority on event approval forms.
- Encourages leadership development of organization’s members and informs them of various leadership opportunities across campus.
- Assists with organizational continuity and officer transition.
- Alerts student leaders of possible organizational problems and encourages them to explore a variety of strategies to solve such problems.
- Serves, where possible, as a liaison with faculty, staff, and the outside community.
- Encourages student leaders to critically examine the organization's structure and activities to ensure compliance with university regulations and to avoid any liability.
- Holds an annual meeting with the officers and members of the organization to clearly define the advisor’s role.
- Must attend controversial or risky programs, activities, or meetings.