Event Application System - Student Life & Leadership is responsible for reviewing and permitting all events submitted into the Event Application System. Student Life & Leadership staff are able to guide and advise event planners on permitting their events, however, all supplemental logistic forms should be submitted by individual event planners. Please find a collection of supplemental forms below.

Presence Student Organization Guide - Student organizations and departments are encouraged to use the Presence platform to advertise and assess their events. All student organization event requests in Presence will be approved by Student Life & Leadership staff.

Risk Management Plan Template - You may be required to create a risk management plan for your event depending on the elements of the event and the status of your student organizations. All events with alcohol present require a risk management plan submitted to Student Life & Leadership.

Catering Waiver/Agreement & Environmental Health and Safety Permit Application - This form is required in order to permit food service at an event. Additional documents may be required. .

SDSU Alcohol Approval Form - This form is required to permit any event where alcohol is being served. This form should be completed and emailed to [email protected] for permitting.

Temporary Food Facility Organizer Permit Application - This form is required to permit any event where food is being served by multiple vendors or food sources. This form should be completed and emailed to [email protected] for permitting.

Art/Body Art Health Permit Application Form - This form is required to permit any event that involves body art, such as henna, face paint, homemade body products, etc. This form should be completed and emailed to [email protected] for permitting.

Events with Biofluid Application Form - This form is required to permit any event that involves the collection of blood, bone marrows, buccal swab, etc. This form should be completed and emailed to [email protected] for permitting.

Animals on Campus Application Form - This form is required to permit any event that involves animals being present on campus. This form should be completed and emailed to [email protected] for permitting.

State Fire Marshal Special Event Application and Permit - This online form is required to permit events that are occurring in an outdoor space with equipment setup that deviates from pre-approved event diagrams. This may include events with tents, canopies, stages, tables, chairs, etc. Questions and assistance with this permitting process can be directed to staff in Environmental Health & Safety: Lance Elliott, [email protected].

Special Event Risk Assessment - This form is required to permit events that involved potential high risk activities and events with minors on campus. This form should be completed and emailed to the Risk Management Unit of Business and Financial Affairs for permitting.

SDSU Waiver Release of Liability - This waiver is required to be signed by participants at events with high risk activities and events with minors on campus. The need for an event to have a waiver process will be communicated after completing the Special Event Risk Assessment and through the Event Application System (EAS).

Reservation Request - This form is required to permit events occurring in the Conrad Prebys Aztec Student Union. This form should be completed and turned into Union Programs & Services, located in the office of Associated Students, prior to submitting an EAS request. Inquires about reservations in the student union can be directed to [email protected].

Student Organizations Regular Meeting Request - This form is required to permit regularly occurring student organization meetings in the Conrad Prebys Aztec Student Union. This form should be completed and turned into Union Programs & Services, located in the office of Associated Students, prior to submitting an EAS request. Inquires about reservations in the student union can be directed to [email protected].

 Event Staffing Request Form - This form is required to permit events that require or would like SDSU Police Department presence. This form should be completed and submitted to [email protected] for permitting.

Visiting Group Permit Request Form - This form is required in order to purchase parking permits for visiting guests or groups. This form should be completed and emailed to [email protected] for permitting.

Facilities Services Work Request Form - This online form is required to permit events occurring in an outdoor space, outside of the Conrad Prebys Aztec Student Union, that have specific facility requirements, including extra trash pick up, electrical access, sprinkler schedule alterations, etc. Please note, this form can only be completed form a computer connected to the SDSU server. Questions about this form should be directed to [email protected].

Student Tailgating Group Submission Form - This form is required to be completed by any student organization or group of students prior to each home football game that the group intends to tailgate.

Tailgating Policies - All policies related to tailgating at Aztec Football games are listed at this link.